Legal Information

Privacy Policy

Last updated: 02 April 2026

RG Recruitment Limited ("we", "us", "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store and share personal information when you use our website, contact us, submit enquiries, apply for vacancies, or otherwise interact with us.

1. What information we may collect

Depending on how you use our website or services, we may collect:

• Name, company name and job title
• Email address and telephone number
• Postal address or location information
• Enquiry details and communication history
• Vacancy application details
• CVs, licence details, right to work information and other recruitment-related documents
• Information provided through website forms, Facebook Messenger chat, email or telephone
• Technical and website usage information, including IP address, browser type and cookie preferences

2. How we use personal information

We may use your personal data to:

• Respond to enquiries and quote requests
• Discuss recruitment, driver support or transport-related requirements
• Review and process job applications
• Communicate with candidates, clients, subcontractors and business contacts
• Manage our recruitment and business operations
• Maintain records, compliance and due diligence processes
• Improve website functionality, performance and security
• Meet legal, regulatory and contractual obligations

3. Lawful bases for processing

We rely on one or more of the following lawful bases, depending on the situation:

• Contract: where processing is necessary to take steps before entering into a contract or to perform a contract
• Legitimate interests: where processing is reasonably necessary for running and developing our business, recruitment activity and website operations
• Legal obligation: where we are required to process data to comply with legal or regulatory requirements
• Consent: where consent is specifically requested and relied upon

4. Who we may share data with

We may share personal data where appropriate with:

• Clients and prospective clients
• Candidates, subcontractors and workers
• Professional advisers, including legal, tax, insurance and compliance advisers
• IT, website, hosting, email, cloud storage or software service providers
• Payroll, accounting and administration providers
• Regulators, authorities or law enforcement where legally required

5. Recruitment and job application data

If you apply for a role through us, we may process the information you provide to assess suitability, contact you about vacancies, verify work-related information, and support recruitment administration. Where necessary, additional checks and compliance steps may be carried out before an engagement proceeds.

6. How long we keep information

We keep personal data only for as long as reasonably necessary for the purpose it was collected, including to satisfy legal, regulatory, tax, recruitment, insurance, record-keeping and contractual requirements.

Retention periods may vary depending on the nature of the relationship, the type of data and any applicable legal obligations.

7. Your rights

Depending on the circumstances, you may have the right to:

• request access to your personal data
• request correction of inaccurate or incomplete data
• request erasure of your data
• request restriction of processing
• object to certain processing
• request transfer of your data where applicable
• withdraw consent where consent is the lawful basis
• complain to the Information Commissioner’s Office (ICO)

8. Cookies and website technologies

Our website may use cookies, embedded content, chat tools and similar technologies. Please read our Cookie Policy for more information.

9. Data security

We take reasonable technical and organisational measures to help protect personal data against unauthorised access, loss, misuse, alteration or disclosure. However, no internet transmission or storage system can be guaranteed as completely secure.

10. Third-party links and platforms

Our website may contain links to third-party websites, platforms or services, including Facebook. We are not responsible for the privacy practices of third-party websites or services.

11. Changes to this policy

We may update this Privacy Policy from time to time. Any updated version will be published on this page.

12. Contact us

If you have questions about this Privacy Policy or how we handle personal data, please contact us at cv@rgrecruitment.co.uk.